F-1 Visa Student Guidance regarding COVID-19
F-1 students should monitor the Centers for Disease Control and Prevention website for the most up to date information regarding the COVID-19 pandemic and possible travel requirements.
Whether you’re a new international student at St. Edward’s, or you have already spent time on the hilltop, the International Student Services Office (ISS) is committed to helping you succeed.
International Student Services (ISS) advises students with F-1 and J-1 student visa categories about immigration, acculturation and other topics.
Information for New International Students
Follow the steps below to get your student visa to study in the U.S. Please note: We’re trained and authorized to advise on F-1 and J-1 visa matters. For questions about other visa types and categories, seek a qualified immigration attorney.
The Form I-20 Certificate of Eligibility for Nonimmigrant Student (F-1) Status, allows you to apply for the F-1 student visa or continue your F-1 status if you are transferring from another school in the U.S. St. Edward's will not issue an I-20 after the program start date. After you’ve been admitted and made your deposit, complete the following so that ISS can issue your I-20:
I-20 Request Period
Initial I-20 Fall March 1- August 1; Spring October 1- December 1
Transfer I-20 Fall March 1- August 15; Spring October 1- December 15
- Complete the Apply for an I-20 request to provide required information for your I-20.
- Submit all documents before the end of the I-20 request period in order to receive an I-20.
- Documents to be uploaded in the "Apply I-20" Form:
- Valid Passport
- Certificate of Finance Form with include Bank Certification Letter and/or scholarship award letter
- If you’re currently studying in the U.S. with an F-1 student visa, transfer your I-20 record to St. Edward's University. Complete Section I of the Transfer Eligibility Form, then ask your advisor or school official at your current school to complete Section II. When both sections are completed, submit the form.
- If you're a student visa holder in a flexible in-person graduate program, submit the modality attestation form prior to I-20 issuance. To document in-person attendance, the university provides the session attendance tool.
- If admitted, a newly accepted student will be required to depart the U.S., apply at a U.S. consulate or embassy for the F-1 student visa (outside the U.S.), and re-enter the U.S. in F-1 status. ISS currently does not issue the Change of Status Form I-20 to new students who wish to remain in the U.S. and petition the United States Citizenship and Immigration Services (USCIS) for a change of non-immigrant status to the F-1 visa; unless that student is already enrolled at St. Edward's University and is eligible for a change of status to F-1 within the US.
Dual Degree International Students:
Note: APU Dual Degree students use the transfer application and omit the essay portion. The Deposit fee will be waived. SEU will need the following documents to issue the I-20 after nomination by the partner university. Upload all documents into the Apply I-20 for Dual Degree.
- Passport identification page
- Certificate of Finance Form for Dual Degree and Banking certification letter
- English proficiency scores (TOEFL ITP: 550 or higher, TOEFL IBT: 79 or higher, IELTS: 6.0 or higher)
- Transcripts (in English) Students may submit unofficial transcripts from Campusmate.
Follow all new students policies and complete required tasks on Hillstart for transfer students. APU students will be assigned the St. Andre Apartments
Digitally Signed Form I-20 Guidance
ISS will no longer issue paper I-20 forms to students and will instead issue digitally-signed electronic I-20 forms. ISS will digitally sign the electronic I-20 form and provide the protected PDF file directly to students by email. Please note, the digitally-signed I-20 form is not a copy of your paper I-20 form. The digitally-signed I-20 form is considered your original and most up-to-date I-20 form.
The Student and Exchange Visitor Program (SEVP) announced that schools are permitted to digitally sign I-20 forms. SEVP coordinated with all government agencies including the U.S. Department of State (DOS) and Customs and Border Patrol (CBP) to raise awareness of the approved digitally-signed I-20 format. The digitally-signed I-20 form is accepted by DOS at the time of attending a visa interview as well as by CBP when an individual attempts to enter the U.S. The digitally-signed form is also acceptable for USCIS filing purposes. You can learn more about the SEVP support for the digitally-signed I-20 online at https://www.ice.gov/doclib/coronavirus/covid19faq.pdf.
How to Use Your Digitally Signed I-20 Form
After receiving your digitally-signed I-20 form, you will need to do the following:
1. Print a hard copy of the digitally-signed I-20 form on standard 8.5 inches X 11 inches white paper.
2. Sign with your signature at the bottom of the 1st page of the digitally-signed I-20.
3. Travel with the hard-copy printed version of the digitally-signed I-20 in hand when you enter the U.S. or attend your visa interview.
4. Bookmark the SEVP guidance on digitally-signed I-20s here to reference, if needed.
Presenting your digitally-signed I-20 form on your phone, tablet or laptop will not be acceptable for any official government purposes.
Follow the process below to get your visa. We encourage you to visit the State Department for detailed instructions.
- Pay the SEVIS 1-901 fee and print your receipt. Here’s a helpful tutorial to walk you through the process.
- Complete the Non-immigrant Visa Application (DS-160) and pay the fees. Then, print the form confirmation page and your receipt, and bring them both to your interview.
- Schedule an appointment for your visa interview at your local U.S. embassy or consulate.
- Attend your scheduled visa interview. Bring all required documents and receipts and be prepared to answer personal questions. Here are 10 tips to help you succeed in your interview. Required documents include: original I-20, SEVIS I-901 receipt, DS-160 visa application confirmation, admission letter and financial support information.
You may enter the U.S. 30 days before the program start date shown on your I-20.
Check-in and immigration reporting takes place on International Landing Day and is mandatory. During International Landing Day, we’ll collect the information we need from you to register your immigration record and give you an overview of F-1 student visa rules and benefits. In addition to International Landing Day, you’ll attend International Student Orientation.
Information for Current and Returning International Students
We encourage you to stay in touch with ISS during your time on the Hilltop. Remember, you need our assistance to update your I-20 if you:
- Extend or change your program or degree
- Intend to transfer to a new school
- Drop below full-time enrollment
- Need your I-20 signed for travel
- Move to a new address
- Want employment authorization
Review the following about maintaining your visa status, work authorization and guidance on travel.
F-1 Visa Rules
Attend International Landing Day to register your I-20 and activate your immigration record. Here is an overview of the requirements to maintain your immigration status:
Keep Valid Documentation of Your Immigration Status
Always have the following documents on-hand:
- Form I-20: This is your certificate of eligibility and it is a record of your program at St. Edward’s University. Make sure to sign page 1. Your I-20 will need to be updated whenever there is a change in your program, for example, if you change your major. If you need more time to complete your degree, you must extend your I-20 before it expires. Keep all older versions, but only use the most recent.
- Visa: This is the stamp in your passport that allows you to travel to the U.S. Each time you travel to the U.S., make sure your visa is still valid. It is ok if your visa expires while you are in the U.S., but you must renew it the next time you travel outside the U.S. in order to return.
- I-94 Entry/Departure Records: Created by Customs and Border Protection (CBP) when you enter the U.S., the I-94 is documentation of your immigration status. Make sure it shows F-1 visa status and "Admit Until Date: D/S". "D/S" means you may remain in the U.S. until your program end date.
It’s your responsibility to monitor expiration dates on your immigration documents. Take note of the program end date listed on your I-20 and the expiration date listed on your visa for travel.
You’re required to enroll full-time each semester (undergraduate: 12 hours; graduate: 9 hours). You may take a one-semester vacation after two consecutive semesters of full-time enrollment. Exceptions to the full-time enrollment rule may be allowed if you:
- Are in your last semester and have less than 12 (undergrad) or 9 (graduate) hours left to finish your degree.
- Have a severe medical situation; a licensed medical professional must provide documentation stating you cannot maintain a full course load.
- Have an academic situation (primarily in the first semester) that allows you to qualify for a reduced course load. Your success coach and immigration advisor will evaluate your situation to see if you qualify.
All the above require approval in advance from ISS; schedule an appointment to discuss your options. The Reduced Course Load Request Form is required for approval.
Dropping or Withdrawing from a Class
If you are dropping a class and will still be enrolled in at least 12 credit hours, fill out the Lift International Hold request in myHilltop. ISS will temporarily lift the hold preventing changes to your class schedule to allow you to drop the class.
Online Course Enrollment Permissions
As an F-1 visa holder, you have a limit on the number of online classes that can count towards your full-time enrollment requirement. One 3-hour class online class can count each semester. You can take additional online classes if you have met the requirement for full-time enrollment. Here are some examples of acceptable class schedules for undergraduate students:
- Less than 12 hours (requires ISS authorization): only one online course is allowed (3 hours). If you are taking only one class it must be in-person
- 12 hours: one online course is allowed (3 hours)
- 15 hours: two online courses are allowed (6 hours)
- 18 hours: three online courses are allowed (9 hours)
Due to the fact that U.S federal regulations restrict online enrollment, international students pursuing an F-1 or J-1 visa are not allowed to enroll in an online program of study. The program of study must offer in-person courses needed to maintain valid immigration status. Examples of online programs that do not meet F and J requirements: B.L.A. Leadership and Social Justice, M.S. Digital Marketing and Analytics, and Ed.D. Leadership and Higher Education. Please contact ISS if you have questions about F-1 and J-1 eligible degrees.
Obtain Proper Work Authorization
Do not begin any type of employment without first checking with ISS and receiving appropriate authorization. Working without permission is a serious violation of student visa status and can affect your ability to stay in the U.S.
When traveling within the U.S., bring:
- Valid passport
- Original I-20
- Proof of enrollment
ISS recommends bringing your original documents with you if you are traveling outside the Austin area because there are immigration check-points inside the U.S. Officers will review your documents to verify your identity and valid student visa status.
If you are traveling internationally, bring:
- Valid passport
- Valid F-1 visa (if your F-1 visa has expired, you will need to renew before returning to the U.S.)
- Original I-20 with travel signature that is less than 1 year old
- Proof of enrollment, such as a transcript (recommended)
- Proof of financial support, such as bank documents or scholarship information (recommended)
- SEVIS I-901 Receipt Notice; find and print your receipt (recommended)
- Arrival letter from ISS and copy of SEVP policy guidance. Contact ISS for assistance. (recommended during Covid-19)
During the pandemic, it is also important to look up travel restrictions and quarantine requirements before making travel plans. ISS encourages you to check credible resources for updated information and make contingency plans in case of unexpected changes.
- Department of State Covid-19 Country Specific Information
- Department of State Travel Advisories
- Mexico-Canada Essential Travel
- CDC Travelers Prohibited from Entry to U.S.
- CBP Waiver of Schengen Travel Restriction for F-1 Students
- IATA Global Travel Restrictions
When you enter the U.S. you will go through a process with Customs and Border Protection (CBP). If CBP needs additional information to determine your eligibility to enter the U.S. call +001 512 428 1051 for assistance. If you are detained at a port of entry outside of business hours and need assistance, call University Police to be connected with ISS staff: +001 512 448 8444.
Travel to Mexico, Canada or the Caribbean
Check to see if you need a visa to visit a country outside the U.S. that is not your home country. Visa requirements vary depending on your country of citizenship.
If you travel to a country that neighbors the U.S., and you intend to stay less than 30 days, it may be possible to re-enter the U.S. on an expired visa stamp using a process called Automatic Visa Re-validation. Talk to ISS about your plans before traveling if this situation applies to you.
Departing After You Complete Your Program
F-1 students have 60 days to depart the U.S. upon program completion and J-1 students have 30 days. Options to extend your stay include:
- Apply for Post-Completion Optional Practical Training (OPT) work authorization
- Transfer to another school/program
- Change your education level (example: bachelor’s to master’s)
- Apply to change to another visa status
Plan ahead and contact ISS if you wish to pursue any of these options.
Immigration rules require ISS to make appropriate updates to your I-20. If you do not meet the requirements of your student visa status, ISS must take appropriate steps, which may include the termination of your I-20. Reasons for I-20 termination include:
- Failure to complete mandatory check-in to register your I-20
- Failure to request program extension before program end date on your I-20
- Failure to maintain full-time enrollment
- Failure to make satisfactory academic progress
- Working without authorization
- Being arrested for violation of any local, state or federal law
ISS provides information and services to ensure that F-1 students understand their immigration requirements, ultimately it is the responsibility of the international student to meet compliance. If an F-1 student violates their status, ISS will follow office policy when a termination is required. Talk to ISS if you are concerned about meeting the requirements of F-1 visa status. Most issues can be resolved easily with discussion in advance. The best ways to ensure that your SEVIS record is not terminated are:
- Maintain a current address, phone number and email address in your SEU account.
- Always check your SEU email for important reminders
- Always remain in a full course of study or receive authorization to be under-enrolled by contacting ISS before dropping classes.
- Work only with permission.
- Do not break University or U.S. laws.
Restore F-1 Status
F-1 students who have violated their status have the option to apply for reinstatement or travel abroad to regain valid F-1 status. If eligible, currently enrolled F-1 students may contact ISS for more information about the reinstatement process and to request a reinstatement I-20 needed to apply with USCIS. ISS recommends working with an experienced immigration attorney when filing for reinstatement. Prospective F-1 students who have violated their status may request an initial attendance I-20 needed to travel abroad to regain valid F-1 status. Prospective students are not eligible for reinstatement with St. Edward's University.
ISS advises on employment eligibility and provides appropriate work authorization for F-1 international students. Working without authorization can cause serious problems for your student visa status. We recommend that you check in with ISS before starting work to make sure you have the right permission.
There are three types of employment authorization for students with an F-1 visa:
Students with an F-1 visa can have a part-time, on-campus job. On-campus employment includes jobs with any on-campus department or office, teaching assistant positions or work at a university-affiliated business, such as the bookstore or cafeteria. St. Edward’s University Career and Professional Development posts available on-campus jobs on the Hilltop Careers page of their website. Not all of the jobs posted on Hilltop Careers are on-campus. Check with ISS before you start working if you are unsure whether a job is considered on-campus employment. F-1 students are not eligible for work-study positions. Work-study provides jobs for students with financial need and have a work-study award as part of their financial aid offer through the Office of Student Financial Services. When you have a job offer, you will need to apply for a Social Security Number before you start.
Curricular Practical Training (CPT)
CPT is authorization for work that you receive academic credit for, such as an internship. You must be enrolled full-time for two consecutive semesters before you’re eligible to apply for CPT. CPT requires registration in an internship or practicum course.
- Register for your internship or practicum course. Your class for CPT must count towards your degree plan.
- Find employment. Work with the Career and Professional Development team and your faculty to find an internship that is appropriate for the course. Work must be related to your major and meet the requirements of your class. Employment dates must be within the dates of the semester of enrollment.
- Complete the CPT Form. Once you have a job offer, you and your internship class professor will complete the CPT Form. Final approval will be given by the Dean of your academic school.
- Get an updated I-20. When ISS receives the completed CPT Form, we will add CPT authorization to your I-20. It is important not to start any work until you have received your CPT I-20.
A social security number is required to receive payment for an internship and you must file taxes if you receive income.
During the semester, ISS can authorize part-time CPT (no more than 20 hours per week). During the summer or other periods when enrollment is not required, ISS can authorize full-time CPT (more than 20 hours per week). If you participate in more than 11 months of full-time CPT, you cannot apply for OPT employment authorization. Part-time CPT has no effect on OPT.
Optional Practical Training (OPT)
OPT allows you to be employed in a job related to your major for up to 12 months at each education level (bachelor's, master's, PhD). If your degree is in an eligible science, technology, engineering or math (STEM) field, you may apply for an additional 2 year extension, called STEM OPT. We recommend that you contact ISS to start the OPT application process 3-4 months in advance.
Types of OPT:
- Pre-completion OPT is used before graduation and may be part-time or full-time. Full-time pre-completion OPT can only be used during breaks, such as summer vacation.
- Post-completion OPT is used after graduation and must be full-time.
- STEM OPT Extension is for students who majored in approved STEM degrees (science, technology, engineering and math) and who work for an employer enrolled in E-Verify.
- For questions regarding STEM eligible degrees offered at SEU, review the STEM Eligible CIP Codes or contact the ISS. Please note that this list is subject to change.
Eligibility for OPT:
- Meet the one academic year enrollment requirement.
- Seek employment directly related to your major area of study.
Previous work impacts your eligibility for OPT:
- Part-time pre-completion OPT counts at half the rate (for example: 6 months of part-time OPT only deducts 3 months from total available 12 months).
- If you take more than 11 months of full-time CPT, you will be ineligible for OPT.
- Part-time CPT and on campus employment do not affect OPT eligibility.
OPT Application Process
ISS will need to update your I-20 by adding a recommendation for OPT. To do this, we will need:
- Proof of Graduation: Your success coach will help you fill out the form to confirm your graduation plans. This is not required for pre-completion OPT.
- OPT Acknowledgement Form: Review the policy information on the form and choose a start date. For post-completion OPT, the earliest start date can be the day after the end of the semester and the latest start date can be 60 days after the end of the semester. You can choose any day from within this 60 day window as your start date.
Prepare OPT Application Materials
In addition to your OPT I-20 from ISS, you will need to prepare the following documents for your OPT application:
- Filing Fee: Visit the USCIS website for payment methods and current fee rates
- I-765 Form: Be sure to use the current form version from the USCIS website and follow USCIS instructions.
- Passport Photos: You will need two, recent passport photos. It is not recommended to use leftover photos from your passport or visa application. Use professional photos, not photos printed at home. U.S. Department of State has some general guidance about passport photos.
- Past Employment Authorization Documents: This may or may not apply to you. If you have been authorized for CPT, include a copy of your CPT I-20. If you have previously had OPT, include a copy of your OPT card. Information about on campus employment is not required.
- Valid Passport Copy
- F-1 Visa Copy
- I-94 Record
- Previous I-20 Forms: If you previously had an I-20 with a different SEVIS ID number, you will need a copy of this I-20 for your application.
View complete instructions for applying to USCIS for OPT. ISS can review your application materials based on our experience and current information. OPT is a personal application you make to USCIS and it is your responsibility to review the USCIS instructions thoroughly.
OPT Reporting Requirements
After your OPT has been approved, you will receive an email from SEVP inviting you to the SEVP Portal. You can use the SEVP Portal to report required information while you are on OPT, or you can submit the information to ISS and we will update your record. Use the online OPT Reporting Form to report information to ISS. During STEM OPT, use the online STEM OPT Reporting Form to report information to ISS and to provide your updated Form I-983. For more information about STEM OPT reporting requirements, visit the ISSO OPT and STEM OPT website.
While on OPT you must report:
- Employment Changes
- Address Changes
OPT Employment Requirements
On post-completion OPT there is a limit of 90 days of unemployment. If you reach 90 days of unemployment, your OPT and F-1 student visa status will automatically end. Employment must be directly related to your major field of study. Work can be paid or unpaid and full time work is 20 hours or more per week.
As of the Fall 2020 semester, special guidance is in place that allows students participating in fewer than 20 hours per week of OPT employment to meet the OPT employment requirement. Contact ISS with any questions.
Travel on OPT
You may travel while on OPT but you should have a valid passport, unexpired F-1 visa, I-20 (with a valid travel signature no older than six months) and OPT card to return to the U.S. It is also highly recommended to take proof of employment.
STEM OPT Extension
To determine your eligibility for the 24 month STEM OPT extension and to learn about the STEM OPT application process, reporting requirements, and travel during STEM OPT, please visit the ISSO OPT and STEM OPT website.
Unpaid work may still be considered employment for F-1 students under U.S. labor law. Volunteer work that does not require employment authorization is usually charitable or humanitarian and the volunteer does not receive compensation of any kind. An internship or unpaid employment that is offered by a private employer may require authorization. Check in with ISS before starting a volunteer position if you have any questions or concerns.
F-1 students pursuing a pre-health profession and appropriate field experience must meet with the International Student Advisor in the International Student Services office (ISS) to evaluate each intended off campus experiential learning placement, such as shadowing, observing, research placements, or volunteering in the health industry. Failure to identify if the intended placement meets immigration standards puts the F-1 student at risk of termination.
If you perform work or services while in the U.S. without authorization, it is considered unauthorized employment and can end your valid student visa status. Work completed from inside the U.S. may require authorization even if you are paid by a company abroad. When in doubt, check in with ISS before starting a remote position.
Social Security Number (SSN)
You are eligible for a SSN if you have a job offer and appropriate employment authorization. An SSN is required to receive payment from a U.S. employer. If you already have an SSN, you don’t need to apply again.
To apply for your SSN, you will need to visit a Social Security Administration Office with your:
- Passport and F-1 visa
- Original I-20
- Proof of employment and employment authorization
- I-94 record
- SS-5 Application for a Social Security Card
Proof of employment and employment authorization is different depending on which type of employment authorization you have:
- On campus employment: Complete the On Campus Employment Offer Form. You and your supervisor will fill out the top part of the form and ISS staff will complete the bottom part of the form.
- CPT: Original I-20 with CPT authorization
- OPT: Employment Authorization Document (OPT Card). You can also apply for an SSN as part of your OPT application.
For more information about applying for an SSN as an F-1 student, review the Social Security Administration publication.
All international students need to file the form 8843 each year by April 15, even if they do not have any income. A tax Canvas course has been set up for student information delivery. F/J students should self-enroll to have access to more thorough information.
Income tax applies to anyone who has earned income in the U.S. through authorized employment and scholarships from U.S. institutions. It’s your responsibility to understand and meet tax obligations. Generally, tax returns are due every April 15 based on earnings from the previous year, though there are exceptions to this deadline. If you work on campus, work with the Payroll Office to file taxes using Glacier software, which is specifically for international students.
If you do not have an SSN but need to file income taxes for a scholarship, apply for an ITIN. Although ISS does not advise on filing taxes, we can provide a letter for you to submit along with your documents for the ITIN.
International Student Athletes in F-1 Status
The NCAA has recently adopted an interim policy which allows collegiate students athletes to earn compensation for the use of their name, image and likeness (NIL). However, earning such compensation may not be permissible for international student athletes in F-1 status without having serious consequences. The spirit of the F-1 visa is to come to America for the sole purpose of pursuing a course of study, allowing for only limited employment and income-generating opportunities while in the U.S. These immigration related employment restrictions impact the ability of student-athletes in F-1 status to take advantage of the income generating opportunities of NIL. Any student-athlete who is currently in F-1 or other nonimmigrant status should discuss the potential immigration implications of performing any type of labor of service in exchange for payment with a competent immigration attorney. All NIL opportunities conducted while in the United States by students holding an F-1 visa would violate U.S. immigration law due to a work authorization violation. The International Student Services office is required by law to act on submitted evidence from reports of student violations and once confirmed, report to DHS through the termination of the student’s record.
Frequently Asked Questions: F-1 Athletes and NIL
- Is an F-1 international student athlete eligible to receive compensation under the new NIL legislation?
US student visa regulations may prevent NIL compensation for international students while in the US and there may also be tax implications. Therefore, international student-athletes must not enter into any NIL agreements without the guidance to guard against any potential immigration issues. NIL opportunities conducted while in the United States in F-1 immigration status would potentially, and likely, violate US immigration law.
- Is an F-1 international student-athlete able to engage in an NIL activity for compensation during breaks (i.e., winter break, spring break, summer break) while in their home country, including social media endorsements for US companies, products, or services?
Yes, when an international student-athlete is in their home country they may receive compensation for services from a US company. US employment and tax laws are based on the physical location of the individual.
- Is an F-1 international student-athlete able to engage in an NIL activity for compensation during breaks (i.e., winter break, spring break, summer break) while in their home country, which involves endorsements for companies, products or services not located within the US?
Yes, when an international student-athlete is in their home country they may receive compensation for services from a foreign country.
- Is an F-1 international student-athlete with their own business based in their home country (or any country outside of the United States) able to conduct business for that company or engage in NIL activities for that company while in the US on an F-1 visa?
No, the international student-athlete would need to cease all services for that business once in the US on an F-1 visa.
- Is an F-1 international student-athlete able to conduct business for a company or engage in NIL activities for a company while in the US on an F-1 visa, if the funds will be directly deposited to the student’s foreign account?
No, even if the funds will be directly deposited to the student’s foreign account, the international student-athlete cannot engage in services for a business or company while in the US on an F-1 visa, without proper authorization.
- Is an F-1 international student-athlete eligible to apply for CPT or OPT work authorization to engage in NIL activities?
It depends. The NIL activity must be able to qualify for Curricular Practical training (CPT) or Optional Practical Training (OPT) post-graduation. It is rare that an NIL activity will qualify for either of these authorizations.
Disclaimer: ISS provides regulatory and practice information related to F- and J-status, as it stands at the time of the consult. Government agencies may change their interpretation of established immigration laws/regulations and eligibility requirements for benefits at any time. Regulatory content is designed for students; it’s not intended to constitute legal advice or substitute for legal counsel. It is the student’s responsibility to maintain legal status in the U.S. at all times and to comply fully with university policies and procedures.